Cool Trick: Keeping your Drive Organized

Effective Google Drive organization is at your fingertips! Literally! Join the serene masters of digital organization in four steps!

One of the biggest challenges to new (and many old) users of Google Drive is the effective organization of thousands of files. Check out this video discussion of the four best practices in organization: folder management, color coding, intelligent naming, and Shared with Me folder management.

Please note that since the recording of this video, Google has change their interface in a slight, but important way. In the “Shared with Me” folder, the folder location of a file will no longer appear in a side column. It will now appear as a file navigation tree at the bottom of the screen when the file is selected. See the image below.

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Related Links

The Gooru’s Post: “4 Things You Can Do Right Now to Create a Perfectly Organized Google Drive.”

Resource Introduction: Google Drive

Yes, it may seem like we all know how to use Google Drive, but check this post for all the training you’ll need!


What is it?

Google Drive is two tools. First, it is a storage space for files, somewhat like the hard drive on your computer or a flash drive in your pocket. Unlike those, though, the storage exists on Google’s servers, so you access it through the Internet. Second, it is a suite of software similar to Microsoft Office. Just like that, you can use it to compose documents, design presentations, create forms, or develop spreadsheets.

How can I use it?

The possibilities for this seemingly simple tool are rather staggering. Yes, you can use it to store and create files, but more than that, you can use it to collaborate by sharing those files. This sharing can happen in real time, so you can collaborate on a document with someone halfway across the world as if you were sitting at a table with them. Teachers use it to manage classes, mimicking the functions of filing cabinets, three-ring binders, bulletin boards, and lockers. Students use it to keep all work from any class they’ve completed and make sure they’re prepared for each class they attend at any moment. And, of course, Drive is accessible through any device, so you can work on it anywhere that you have an Internet connection: on a desktop in a classroom, a smartphone on a bus, or a tablet on the beach.

Who’s using it?

Pretty much everyone.


Check out Anson Alexander’s full tutorial for Google Drive. Don’t forget about all the other YouTube help you’ll probably find with some simple searching.


Resource Links

Google’s Drive Cheat Sheet

Google Apps Learning Center for Drive

GCF’s Tutorials for Google Drive

“Google Docs in Plain English” (Excellently simple video introduction)

PD Session: Learn How to Navigate in Drive

 

Cool Trick: Voice Typing and Digital Reading

Learn how to talk to Google Drive and hear it talk back to you!

Google Drive loves you. Here’s proof. You can talk to it, and it will listen. More than that, it will talk back to you! The trick is simple. Use Docs new tool of voice typing to dictate text into a document. Then, use Read and Write for Google Chrome to listen to the computer reading it back to you. Let’s get that conversation going!


SDL Page on Read and Write for Google Chrome

Voice Typing Instructions (including a list of voice typing punctuation and function commands)

Updated Voice Commands

Cool Trick: Keeping Users from Copying Google Docs

Learn how to protect your Google documents from copying!

Have you been concerned that a students would make a copy of your secure document? There’s nothing stopping them from doing that, right? Wrong! Google has now made it possible for you to protect your secure document so viewers cannot make a copy of the file, download it, print it, or even copy the text out of it.

We’ll let the Gooru explain.

[youtube https://youtu.be/rNNp7-z_p2U]

Like what the Gooru has done with this tutorial? Check out the rest of his offerings here. Consider subscribing to his newsletter. You’ll learn a ton every week!

PD Session: Become Google Literate!

Join us for a discussion of the cloud computing approach of Google. This session is for beginners that want to understand what the changes mean.

Presented by Tony Cutway

Presenting last on October 19, 2015 as part of the Sylvania Fall Inservice Day. Next presentation to be announced!


From the ad: “Are you still struggling to understand what this Google revolution is all about? Do you not understand the difference between attaching and file sharing? Are you wondering why you need to sign into Chrome AND Drive? Then join us for a discussion of the cloud computing approach of Google. This session is for beginners who want to understand what the changes mean.”

In this session, novices in the use of Google products will learn the principles of cloud computing, account-based interfaces, and file sharing. These principles will be applied to the Google suite of products, including Chrome, Drive, and Calendar.


Couldn’t make the session?  Check out these brief videos below from Atomic Learning  and Google respectively on how to use the cloud with Google! Then, check out more detailed videos below on Google Drive and Google Calendar.


Session Materials

Google’s Video Introduction to the new Drive (Video 1:45)

Video Tutorial on File Sharing in Drive, Docs, Sheets, and Slides (Video 2:32)

Anthony’s Google Slides Presentation

Anson Alexander’s extended tutorial on Google Drive

Anson Alexander’s extented tutorial on Google Calendar

Google Apps Learning Center

PD Session: Learn How to Navigate in Drive!

Do you feel lost when someone starts talking about Google Docs, Drive, Forms, Slides, and . . . uh . . . all the rest? Relax and come to this session!

Presented by Marilyn Waite and Darla Omey

Last presented on October 19, 2015 as part of the Sylvania Fall Inservice Day; Next presentation to be announced!


From the ad: “Do you feel lost when someone starts talking about Google Docs, Drive, Forms, Slides, and . . . uh . . . all the rest? Relax and come to this session!”

We will work on basic principles in Google products, such as sharing documents, organizing drive, converting Microsoft Office files, and more. This is the session for beginning users and those that want to make sure they know the basics.  Session participants may want to bring a flash drive or have access to Word files so those files can be uploaded to Drive.


Couldn’t make the session?  Check out this video from Google Education on You Tube!


Session Materials

Google Help Page

Google Apps Learning Center

Google Apps Learning Center for Google Docs